- Student Requirements to Maintain Satisfactory Academic Progress (SAP)
- Maximum Time Frame
- Consequences of Failing to Meet Satisfactory Academic Progress Requirements
- ASCC Attendance Policy
Student Requirements to Maintain Satisfactory Academic Progress (SAP)
Students receiving financial aid must demonstrate and maintain Satisfactory Academic Progress (SAP) toward the achievement of an associate degree or certificate of proficiency in an eligible educational program.
- Students must maintain a minimum of 2.00 semester term Grade Point Average
- Students must also maintain at least a 2.00 Cumulative Grade Point Average for the entire academic career
- Successfully complete at least 2/3 or 66.667% of all credits attempted in a semester and all the cumulative semester credits attempted during the entire academic career
Grades of P, NP, W, W/NP, W/F, AU, AR, UW, R, X, and F are not counted as SAP but will be included with credits attempted. Successful completion requires a grade of at least D– in any course.
A “T” grade is used to identify all credit hours transferred from other colleges. An “E” grade identifies credit given when a student successfully challenges any course. Credit hours earned for a “T” or “E” grade are not counted in determining your enrollment status for purposes of FSA. An “I” (Incomplete) grade is given when a student fails to complete all required course work by the end of the semester; credits will be earned when final letter grade is posted to the student’s academic record.
Cumulative Academic History
After the Financial Aid Office receives the processed FAFSA, your total postsecondary history at ASCC and other college(s)/university(s) attended is taken into account in determining whether you are maintaining SAP. This applies to all periods of enrollment whether or not you have received financial aid.
Maximum Time Frame
To maintain SAP, you must complete the requirements for your declared degree or certificate by the time you have attempted 150% of the published program length.
Example: Published length of program is 60 credits
- You will be considered not to be maintaining SAP, and will lose your eligibility for Federal student aid after attempting 150%, or 90 credits in that program.
NOTE: 30 remedial credits attempted will be paid by financial aid; any attempted remedial credits beyond 30 will not be paid by financial aid.
Generally, all credit hours attempted by the student are counted in determining SAP. In the event that it becomes necessary for the student to withdraw completely from school after a semester has begun, the student may request in writing that the Financial Aid Office not include the hours for that semester as “Hours Attempted” in evaluating the student’s SAP.
Important: Transfer credits from other colleges/universities are also considered in evaluation of SAP.
Consequences of Failing to Meet Satisfactory Academic Progress Requirements
Financial Aid Probation/Warning
If you do not meet the financial aid SAP as stated above, you will be placed on financial aid probation or SAP Warning. You may continue to receive financial assistance for one semester while on financial aid probation or SAP warning.
Financial Aid Suspension
If you fail to maintain good SAP by the End of the Semester of Financial Aid Probation, you will be placed on Financial Aid Suspension. You will not be able to receive Federal Student Aid.
Financial Aid Reinstatement
To regain SAP and eligibility for FSA after suspension, you must earn at least a 2.00 semester AND cumulative grade point average during the period of suspension. In addition, you must successfully complete at least 2/3 (66.667%) of the credits attempted and raise your cumulative successful completion rate to at least 2/3 (66.667%).
Appeals
Unusual circumstances (such as student illness, death of an immediate family member, family stress, or medical/emotional disability) may warrant a review of a disqualified student’s individual situation. A Financial Aid Appeal (Available in the Financial Aid Office) may be filed if such a review is desired. (See Appendix B for process of Appeal).
ASCC Attendance Policy
Students are expected to attend all classes and laboratories for which they have registered for and to receive final grades. Students are also responsible for all work and assignments missed due to absence from class.
Students with excessive absences during the first two weeks of instruction will be adminis-tratively dropped. A student cannot exceed six (6) absences for Monday, Wednesday, Friday classes, four (4) absences for Tuesday, Thursday classes; and three (3) absences for summer sessions. The number of absences allowed for the College Accelerated Preparatory Program (CAPP) is the same as what is detailed above.
A student can be excused from classes at the discretion or upon verification by the instructor, for the following reasons: medical, family emergency, special curricular activities, military obligations, jury duty, and related official College sponsored activities.
The Veterans Administration requires that institutions of higher education keep accurate records of attendance of all enrolled veterans.
Important: For financial aid purposes, a student is allowed to retake (one time only per previously passed course) any previously passed course. Passed means any grade higher than an “F,” regardless of ASCC policy requiring a higher qualitative grade or measure to have been considered to have passed the course. A student may be repeatedly paid for repeatedly failing (F) the same course. See your Financial Aid Counselor for details.